UNIVERSITY OF WEST GEORGIA

ANNUAL REPORT

Fiscal Year 2006 (July 1, 2005 to June 30, 2006)

DEPARTMENT OF

Internal Audit

Name of Department Head

 Cathy Osborne

Name of Person Completing Report

 CathyOsborne

1*

Departmental Mission/Vision Statement (url only, required)

http://www.bf.westga.edu/Auditor/

2*

Departmental Statement of Goals, Process to Assess These Goals, and Assessment Results (url only, required)

http://www.bf.westga.edu/Auditor/

3*

Give an Example of How your Department Used the Assessment of Goals and Outcomes to Change/Improve a Process (required)

Outcome # 1:  The results of the Department of Internal Audit’s audit.

Assessment for Outcome # 1:  The Department’s ability to work with the auditee to develop and implement a corrective action plan that is satisfactory to everyone.

Outcome # 2:  The results of an external auditors’ audit.

Assessment for Outcome #2:  The Department of Internal Audit’s ability to work with the auditee and the external auditors.  The Department’s ability to maintain its objectivity is critical in the development and implementation of a corrective action plan satisfactory to everyone.

4*

General Statement of Department Condition (required)

The Department of Internal Audit benefited from the staff auditor position being filled for ten months of fiscal year 2006.  At present, this position remains unfilled which has placed the fiscal year end responsibilities on the director. 

The department of internal audit has accepted the additional responsibility of policy development.  This assignment will require an additional FTE and fall within the department’s realm of advisory services.  This change is not reflected in fiscal year 2007’s annual audit plan.  With the addition of personnel this increase of responsibility should not have a major impact on the department’s ability to complete the approved audit plan.

5

Departmental Achievements

The Department does not gauge its achievements and success by the number of problems identified but rather how we can assist UWG’s “family.”  During the past year, the Department of Internal Audit achieved the following:

1. Successful coordination of the State Auditor’s review of UWG’s annual financial report and other various reporting requirements.  No findings reported.
2. Assisted in the preparation of UWG’s corrective action plan to the Board of Regents’ information technology audit.
3. Provided audit coverage for the campus.
4. Successful implementation of the departmental audit program.
5. Successful development of Fiscal Year 2007’s Audit Plan.

6

Staff Productivity

6.  Staff Productivity

1. Successful coordination of the State Auditor’s review of UWG’s annual financial report and other various reporting requirements. 
2. Expanded the audit coverage of the campus
3. Implemented the departmental audit program.  Successful development of Fiscal Year 2007’s Audit Plan.
4. The department’s director
1. Meets with the President each month
2. Meets with the Vice President for Business and Finance each month
3. Submits Status Audit Reports to Associate Vice Chancellor for Internal Audit
5. Staff members participated in the following:
1. UWG’s training series
1. Budget & Asset Management
2. BOR’s Fiscal Year-End training
3. Association of College and University Auditors’ (ACUA)
1. Annual conference
2. Several webcasts
• EthicsPoint
4. AICPA web cast:  Governmental Accounting and Auditing Update (2005-2006 Edition)
5. Tax Institute for Colleges and Universities
1. Annual conference
6. Audits (new and follow-up) and/or rendered Advisory Services
1. Child Development Center
2. Tuition Reimbursement
3. Information Technology
1. TPC
2. TCC
4. Bank Accounts
5. Cash Handling Policies & Procedures
6. Agency Accounts (applications)
7. Curation Contracts
8. Lab Fees/Lab Vouchers
9. Physical Inventory
1. Bookstore
2. Central Warehouse
10. International Studies
1. Studies Abroad

7

Student Achievements

The department was able to secure a graduate student (accounting major) to “volunteer” to work approximately ten hours per week during fall 2005 semester in exchange for the work experience.

8

Other Awards, Distinctions, and Achievements