SAC's Response Documentation
Effectiveness Evaluation: Review Documents by Department
Campus Planning and Facilities
Annual Report FY 2001 – 2002
I. Departmental Mission
To professionally operate, maintain and support the development of quality facilities, grounds, and services, and at the same time to support our campus community, students, faculty and staff. Through our efforts we support the university’s commitment to the pursuit of academic excellence in a personal learning environment with cost-effectiveness, safety and in an environmentally responsible manner.
II. Departmental Statement of Goals, Process to Assess These Goals, and Assessment Results:
The goals and for Campus Planning and Facilities are designed to further enhance the overall mission of the university as well as support the bread and butter goals specific to: the university experience, external relations, regional collaboration for economic and community development and Campus infrastructure.
Goals and Assessment Objectives-
· Conduct an organizational assessment, planning and improvement process using NACUBO’s Excellence in Higher Education Materials as well as APPA’s Strategic Assessment Model (SAM).
1. Provide baseline measures and a standard of comparison using an accepted assessment framework.
2. Serve as a tool for our strategic planning, organizational development, as well as leadership and professional development.
3. Evaluate our organizational strengths and identify areas for continuous improvement.
4. Assist us in facilitating our communication with our constituents and customers.
5. Provide a proactive and constructive response to performance measurement and accountability.
6. Identify the strategies to pursue the challenges of declining resources and increased demands.
7. Implement strategies to comply with “Must” statements as outlined in the SACS Criteria for “Risk Management” and “Physical Resources.”
· Develop and implement a program to create and enhance UWG’s historic properties.
1. Ensure we meet Department of Natural Resources Historic Preservation Division Guidelines as outlined in the construction of Adamson Hall.
2. Identify our historic facilities – by conducting facility condition analysis.
3. Develop a plan to incorporate our historic properties in the Master Plan Update to insure we are consistent and compatible with UWG planning needs.
4. Outline a program that identifies the character, defining characteristics of our historic properties, including inherent capabilities.
5. Develop and design our operation and maintenance programs for historic facilities.
6. Develop and outline strategies for the “landscape and hardscape” opportunities in our historic district.
7. Develop; design a plan to create an historic district for the UWG campus.
8. Provide consultation with our Alumni/Foundation regarding grants as well as other funding opportunities.
· Develop and implement a Comprehensive Energy Policy as part of an Energy Conservation Program.
1. Develop a purpose and a vision for Energy Management and Conservation at UWG.
2. Establish an energy conservation committee that involves students, faculty and staff.
3. Determine current “status” of energy conservation programs; review financial and historical trends; review current capital plans regarding utility infrastructure; review current operation and maintenance programs and determine areas of improvement.
4. Develop goals and strategies to conserve energy and reduce/contain rising energy costs.
5. Implement energy “measures” in an effort for UWG to become a leader in energy conservation in the University System of Georgia.
· Provide strategies to enhance and develop initiatives for Campus Planning.
1. Update the Comprehensive 5 year strategy and plan for Capital Plan finalized in March 2001.
2. Coordinate plans with the UWG community regarding the development of the capital plan submission in 2004.
3. Follow-up and implement our comprehensive strategies to improve communication and processes for project planning, construction, and management – Phase II.
4. Follow-up on programs to enhance overall Facilities program at UWG by developing and implementing a parking, traffic and pedestrian safety evaluation and report; completing the Forest Drive “planning enhancements”; implementing phase III of signage improvements; implementing the next phase of the UWG Arboretum.
5. Complete “year five” programming for the Health Wellness Life-Long Learning Center for submission in FY03 Capital Plan update.
6. Update and coordinate our “space planning” program implemented in June 2001.
7. Continue to work with the City of Carrollton officials on traffic and other issues of mutual interest.
8. Develop and implement strategies consistent with BOR guidelines concerning the Master Plan update due in May 2003.
· Implement a program to construct additional Housing by “Privatization of University Housing” as outlined in UWG’s Housing Plan.
1. Assist the UWG Foundation in the preparation of an RFP to construct Phase I, 600 bed of suite housing.
2. Have information available, retain site assessment, Georgia Environmental Policy Act, and other due diligence matters to “affect” a ground lease.
3. Continue to provide periodic information updates to the BOR – Office of Facilities.
4. Provide logistical support to Student Affairs, Financial Affairs, and the UWG Foundation regarding such issues as the preparation of the management agreement and other required documents.
5. Support and serve the Foundation in design and construction activities.
6. Insure the project meets current UWG design standards and is “acceptable/consistent” with University inventory of facilities.
III. Give an Example of How your Department used the Assessment of Goals and Outcomes to Change/Improve a Process:
· Completed the APPA Strategic Assessment Model benchmark
· Completed APPA Comparative Cost and Staffing survey
· Completed the USG Recycling Report Survey
· Facilities Department Customer Surveys
· Dale Jeager’s work on Historical Landscape
· Energy Workshops
· Draft of the Energy Conservation Program
· Work with Siemen’s
· Master Plan committees and research
· Prepared an application for creating “a historical district” at UWG
· Completed the Capital Plan update, and successfully moved our major and minor capital projects toward implementation.
· Facilities Updates through the Public Relations Department, CP&F website, Facilities Advisory Committee meetings, presentations to local community clubs/organizations.
· Parking Committee was established along with a report of their work. This resulted in a pedestrian crosswalk/traffic light in cooperation with City of Carrollton to get this in place.
· Implementation of a strategy to provide privatized on-campus housing; a 13.2 million dollar project financed through the UWG Foundation.
IV. General Statement of Department Condition:
Campus Planning and Facilities has implemented several “major” organizational changes to strengthen our leadership efforts. Performance measures have been implemented to improve productivity as well as control costs. Our feedback from our constituent groups on campus has been very positive. Feedback from the Carrollton community has been nothing short of fantastic. Our efforts to improve communication with our external and internal customers have been very successful. However, we face an era of declining resources coupled with enhanced expectations regarding our services will present a number of challenges. We endeavor to strive to improve, but continue to be challenged by “doing more with less.” We are not complaining, but feel compelled to make the case for additional resources.
V. Departmental Achievements:
· Developed a newsletter “Due Diligence” which is distributed to the campus community and conveys information relating to university risk management, safety and environmental regulations.
· Completed a total of 166 projects on campus.
· Submitted in the following awards programs: Beautification of campus, Historic Preservation, SCAUBO Best Practices.
· Introduced the campus community to the Campus Planning and Facilities website.
VI. Staff Productivity:
· Three staff attended “The Power to Change Performance” Workshop
· Three staff members attended the Facilities Officers Conference
· Two staff members attended the GAPPA Conference
· One staff is an active member of the BOR Environmental Safety Advisory Council
· One attended the College Business Management Institute
· One received certifications in Asbestos, RCRA and DOT
· One attended seminars on worker’s compensation, mold remediation, hazardous waste management, hazardous materials handling and environmental health and safety management.
· One attended an Energy Services Coalition Meeting
· One staff member attended the Southern Building Codes Conference
· One staff attended the Georgia Conditioned Air Contractors Association Conference
VIII. Other Awards, Distinctions, and Achievements:
· An endowed scholarship of $10,000 was presented to the University in honor of a former Landscaping and Grounds Employee.
· Facilities and Grounds received the ‘Distinguished Service Award’ from the students of UWG.