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Past Effectiveness Evaluation

The University of West Georgia

Business & Finance Division

Asset Management

FY 2006 - FY 2007

Departmental Mission
The mission of Asset Management is to identify and account for all capitalized assets of the Institution and small value equipment according to the rules and regulations of the University System of Georgia and the Department of Administrative Services as well as federal, state, and local government agencies. In addition, it is also our mission to identify and claim all surplus property, to conduct sales of surplus according to the rules and regulations of the University System and the State of Georgia, and to insure that disposal of surplus property meets environmental and security regulations.

Department Goals
It is the goal of Asset Management to identify and record all equipment valued between $1,000 and $2,999 within 30 days of receipt. All equipment valued between $3,000 and $5,000 and capitalized assets should be identified and entered into the PeopleSoft Financials System within one week of receipt of documentation. It is our goal to have no errors in these entries as accuracy is critical.

It is further a goal of Asset Management to train campus constituents on the proper procedure for disposal of surplus property.

Assessment Process
  1. Assessment of goals within Asset Management will be judged by the success of the capital portion of the Annual Financial Report, and audit.
  2. Timeliness of identifying all equipment can be measured from the date of notification of receipt of equipment.
  3. Assessment of surplus activities can be measured by the amount of time it takes to process surplus from first notification, and by total surplus revenue generated.
  4. Customer Satisfaction surveys will assess the goal of quality customer service and timely processing of surplus.

Assessment Results

  1. Much improvement was made to the capital portion of the Annual Financial Report for FY2006. Processes were put in place to make sure the department obtains all of the information on capital projects necessary to perform our tasks.
  2. Surplus property sales revenue generated in FY2006 was $19,222.
  3. A customer service survey was conducted in December 2006.

Effectiveness Evaluation: Assessment List | | |