MEMORANDUM

TO:                  All Faculty and Staff
FROM:            Patricia Durrough
DATE:             November 19, 2007
SUBJ:              PeopleSoft Financials Upgrade

The University of West Georgia will be going through a financial software conversion in May of 2008.  The conversion will upgrade our current version of PeopleSoft Financials from version 7.5 to version 8.9 providing new functionality to all campus offices.  Specifically, the new functionality in the Procurement and Travel Modules will enable  campus departments to enter purchase requisitions and travel expense statements on-line and route to the appropriate approving official electronically. 

To determine the impact to your daily activities, please take a moment to answer the following questions:

• Do you purchase or requisition goods or services for your department?
• Do you approve purchase requisitions for your department?
• Do you enter/process travel expense statements for yourself or others in your department?
• Do you approve travel expense statements for others in your department?

If you answered "yes" to any of the above questions, you will be able to take advantage of this new functionality. 

Access to the new functionality will be available through our current eApps/HR Self Service application.  It is highly recommended that you obtain a login and password to this application now.  Once the software is converted, access to the new PeopleSoft Financials functionality can only be gained through your eApps/HR Self Service login.

We strongly suggest and recommend that you setup your eApps/HR Self Service login name to be the same as your current email/portal login name.  (For example, John Doe’s email login name is “jdoe”.  He would need to use “jdoe” for his eApps/HR Self Service login name as well.)  This will be important in identifying approvers and users within the system.

You may obtain information on utilizing HR Self Service by visiting http://www.bf.westga.edu/HRPay/eApps/.

Training sessions will be held in Spring 2008 on utilizing the new functionality.  Please be on the lookout for future communication on training sessions.

If you have any questions concerning the upgrade and increased functionality, please contact me at X96392.

Thank you!