1	PAWS for New Fund Codes
2	Pause for a moment to consider the appropriate fund code
3	Why new fund codes? The Budget Services Office just wants to make our lives more complicated? The University System Office just wants to make our lives more complicated?
4	State Law Budgetary Compliance Act 2006 Prioritized Program Based Budgeting – defines the relationship between program funding and expected results
5	When is this effective? July 1, 2007
6	New Fund Codes
7	Others, unchanged
8	Who decided which fund code ? Divisions had to put a percentage of their total allocation in 10000 and in 10500 based on UWG’s total percentage of state appropriation/tuition to total revenue. Departments with specific other revenue, such as course fees, budgeted expenditures equal to projected revenue in fund 10600. Divisions/colleges made decision about where to budget each division’s allocation.
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11	What does it mean for you? Money can’t be budget amended from one fund code to another. Some departments have money in more than one fund code. Each “pot” of money will have to be reconciled.
12	"If only one account (..." If only one account (500000, 600000, 700000) was set up in a particular fund code in the original budget, new accounts can still be established during the year. Expenses can be transferred from one fund code to another but should be limited. Purchase orders for non-capital items can have more than one fund/department number. Purchase orders for assets can only have one fund code.
13	"All documents must have complete..." All documents must have complete cost center number: Fund – department – program – class - account 10000 – 1045104 – 16200 – 11000 – 715000 Personnel Action Requests Purchase Orders Travel Expense documents Budget Amendments Internal Campus Charges
14	Transfer of Expenditures New Policy: http://www.bf.westga.edu/Controller/Transfer_of_Expenditures.asp New Form: http://www.bf.westga.edu/Controller/Forms/
15	Chart of Accounts http://www.bf.westga.edu/Budget/COA.asp Through web site for Budget Services Controller Purchasing
16	Web financial reports? Web site already asks for specific fund code. Departments will have to look up financial reports individually for each fund.
17	Questions?